Step One: REQUEST TO APPLY April 1st - July 1st (if granted approval to apply – move to step two)
Step Two: AGENCY APPLICATION – Due January 15th
Step Three: Community Investment Process –Applicants notified by March 15
Step Four: Fund Distribution – Quarterly Payments (April, July, October & December)
Step Five: ANNUAL REPORT – Due January 15th


Step One:  REQUEST TO APPLY (RTA) Must be submitted annually

A Request to Apply is filed each year between April 1st and July 1st for the following year grant cycle.  (Example:  For funding in 2024 – RTA’s are accepted beginning April 1, 2023 and are due to United Way by July 1, 2023)   Your agency is responsible for initiating the RTA.  If you miss a filing deadline, your agency will have to wait for the next open acceptance period the following year. Approval is based upon the annual funding priorities of the United Way which align with the specific needs of the communities for the applicable grant year.  You will be notified of the approval or denial of your RTA. 

Why RTA?  The Request to Apply allows United Way to identify the organizations and programs that will request funding prior to entering into our annual campaign each year.  Prior knowledge will allow UW to set goals, promote agencies (in both written and verbal marketing), and enable committee members to improve upon due diligence by personally familiarizing themselves with the organizations with which the UW partners.  Prioritization of annual community investments depend on input from community members, contributors, and volunteers affirming the value our community places on these issues. 



When the Request to Apply has been approved, your agency will receive a notification they are approved to file a 2024 Agency Application.  The deadline for filing this form is January 15th but can be filed before that date.  Late applications will not be considered.

Step Three:  Community Investment Process
Once grant applications are received, they will be distributed to committee members.  It is necessary for our committee to wait for finalization of the year-end financial records to determine the total amount allowable for community investment.
Step Four: Fund Distribution Process
Partner Agency funds are distributed quarterly.  You will receive funding checks at the Quarterly Agency Meetings.  You are not required, but encouraged, to attend Quarterly Agency Meetings.  If you, or a representative is unable to attend, your allocation check will be mailed. 
Why are funds distributed quarterly?
Quarterly distribution of annual funds allows for budgetary and cash-flow safe regulations for your agency and UW.  Pledges received the prior year during campaign are being collected during the funding year.
What are Quarterly Agency Meetings?
Meetings hosted by UW for the benefit and collaboration of all of our partners.  They are usually held around the 15th of the month in Knox County and the second Monday in Crawford County (April, July, October & December).  Lunch is provided at no charge.  Collaboration is crucial to the work we all conduct in the community.  The meetings are a great way to network with other agencies, learn information as it applies to the health and human services programs (from internal and external speakers), and connect with UW to make sure you have the latest information from this funding source.

Step Five: 2023 ANNUAL REPORT

All funded partners are required to file an 2023 Annual Report.  This document is due by January 15 (subject to change – please be informed of current due date).  Annual reports are reviewed by committee prior to establishing funding levels for the year.  As good stewards of the funds entrusted to us by our donors, it is essential that we review how previous funding was utilized, within the parameters of your request, prior to granting future funding.


Instructions for accessing forms

All applicants are required to have or create an account.  Keep your user name and password handy so that you can "save a draft" and return to complete your submission. 

  • LOGIN HERE (If you already have a user name and password)
  • CREATE AN ACCOUNT (New users only - an email will be sent to you)
  • RESET YOUR PASSWORD (if your email has been used previously, you can reset your password)
  • LOGOUT (Be sure to log out once you have saved your draft or submitted your application)
For additional questions, please contact:  
Mark R. Hill, Executive Director
Barbara G. Shimer, Crawford Co. Community Resource Representative